Share website text and images safely

Before you start

• One approved content document rather than several competing drafts.
• Original image files you have permission to use, plus your preferred logo.
• A project folder separate from staff records, invoices and customer information.

What to do

1. Organise by the page or change

   Use headings such as Home, Services and Contact in your document. For an existing page, give its full address and say what to replace. Put the final replacement text underneath. This is more useful than a screenshot with several unlabeled circles.

2. Name images for their intended use

   Use helpful names such as café-front-exterior or kitchen-renovation-before, and explain where each image belongs. Keep the original files available. Do not send an entire photo library when only a few images relate to the purchased task.

3. Check the shared link and permission

   Give access only to the project material and the people who need it. Where your sharing tool supports named invitations, use them. Check the recipient can open the supplied link and read the files; a link that works for you as owner may still require permission.

4. Mark approval and later changes clearly

   Name the approved document version and nominate one person to confirm it. After submission, send corrections through support with your order reference. Explain which file has changed instead of replacing the entire folder silently while work is under way.

What to check

• Every link leads to the intended file or project folder, not a private account homepage.
• No unrelated customer databases, financial records or confidential files are included.
• The brief identifies the approved version and any important image-use restrictions.

Sources and further reading

Platform features can change. Check the provider’s current guidance before changing a live service.

• PresGro content and access requirements
• PresGro privacy notice