Use a password manager for business accounts
A password manager helps store and generate different passwords for your accounts, reducing the need to remember or reuse them. Start with important business accounts such as email, domains and website administration. Protect the manager itself carefully, and establish a recovery route so the business does not depend on one person remembering everything.
Before you start
- Use an updated device that you control, not a public or shared computer.
- List account names and owners without writing passwords into that list.
What to do
Choose a workable account arrangement
Use a reputable supported manager that suits the devices and people involved. For a team, check how business-owned access is separated from personal information. The practical objective is clear responsibility: who can use each account and what happens when that person leaves.
Secure the manager and its recovery
Follow the provider’s setup instructions and enable additional sign-in protection where offered. Store recovery information in a protected place that remains available if the main device is lost. Do not place the only recovery copy inside the account it is meant to recover.
Improve one account at a time
Begin with the main email account, then work through the website and domain accounts. Use a unique generated password where a password is required. Check successful access before moving to the next account, and keep an existing authorised session available while confirming the change.
Prefer individual supplier invitations
A manager does not make sharing an owner login the best collaboration method. Use named platform roles when supported. If a shared credential is genuinely unavoidable, agree a controlled sharing method and review date instead of sending it in an ordinary contact form or email chain.
What to check
- Important accounts no longer reuse the same password.
- The manager and its recovery information are protected.
- The business can maintain access when a staff member or supplier changes.
Sources and further reading
Platform features can change. Check the provider’s current guidance before changing a live service.